Project scope is
the part of project planning that involves Determining and documenting a list
of specific project goals, deliverables, features, functions, tasks, deadlines,
and Ultimately costs. In other words, it is what needs to be Achieved and the
work that must be done to deliver a project.
Define the Product Requirements: Before we Determine what will be in the
project's scope, you must be very clear about what are the product
requirements, otherwise known as product scope
Define the Process Requirements: Process requirements describe how people
interact with a product and how a product interacts with other (Often existing)
business processes. When you discuss how the data gets moved and how business
transactions flow from one point to another, you are describing process
requirements
Involve; the correct stakeholders: It of course goes without saying that
for a project to be delivered successfully, the correct stakeholders from the
organization commissioning the project must be very Intimately Involved at
various stages of the project scope.
Identify the limitations: Perhaps even more important than what is
in-scope for a project is what is out-of-scope for a project. Often it is
crucial to document what will not be done - otherwise people will assume that
Certain things are to be executed that were not budgeted for or included in the
project timeline.
Change Management: It is natural for large parts of any project to change
along the way. While it is always best to avoid scope creep (a situation in the
which one or more parts of a project ends up requiring more work), sometimes it
is unavoidable due to the changing nature of any business. In order to avoid
disagreements and changes to a project's scope by all stakeholders, both
client-side and agency-side,
The project document that indirectly
may be updated include, but are not limited to:
* Issue Log: An issue log is a simple list or spreadsheet that helps managers track the issues that Arise in a project and prioritize a response to them.
* Roles Description:A role description Explains the work an employee is expected to perform. It covers the activities and accountability of the person who fills the role, as well as the skills, knowledge and characteristics required.
* Project Staff Assignment:Project staff assignments are created by outputs from PMI process to acquire project team when staff is assigned to the project, Related documents may be a team directory, listing, ororganization chart
* Issue Log: An issue log is a simple list or spreadsheet that helps managers track the issues that Arise in a project and prioritize a response to them.
* Roles Description:A role description Explains the work an employee is expected to perform. It covers the activities and accountability of the person who fills the role, as well as the skills, knowledge and characteristics required.
* Project Staff Assignment:Project staff assignments are created by outputs from PMI process to acquire project team when staff is assigned to the project, Related documents may be a team directory, listing, ororganization chart
The
project stakeholders will be determined using the stakeholder analysis,
The which is the systematic technique to Obtain and analyze quantitative and qualitative
information to stakeholders. Identification is done on aspects of interest,
expectations and influence of stakeholders on the objectives of the project,
Including relationships with project stakeholders and other stakeholders
The
stakeholders will be managed and engaged through the meeting of the which is
specifically being used in addressing the identification of stakeholders.
Through the meetings, it will help in building better relationships with the
stakeholders
The communication plan will be:
|
stakeholder
|
method
|
When
|
|
Lionel CEO of
Max Realty
|
formal
meetings
|
Once a month
|
|
CFO of Max
Lionel Realty
|
formal
meetings
|
Twice a week
|
|
CTO of Max
Lionel Realty
|
formal
meetings
|
Twice a week
|
|
CMO of Max
Lionel Realty
|
formal
meetings
|
Twice a month
|
|
COO of Max
Lionel Realty
|
formal
meetings
|
Twice a month
|
Identifying personal
responsibility and reporting requirements
Personal
responsibility means that we will need to be Able to maintain
the level of professional competence in accordance with sustainable development,
knowledge and skills Possessed. My responsibility (personal) will be:
·
Perform
duties in accordance with the laws, regulations and technical standards
applicable
·
Being
Able to prepare a complete report, obviously, with information that is relevant
and reliable. Reporting requirements: Identifies
the audited financial statement users
·
Determining the stability of the legal and
financial prospects of the client. Evaluate Auditability business unit
Determine relationship to other projects, systems, business operations, strategic objectives of the organization, and external legislative requirements
The
project is related to the strategic objectives of the company, the which is to
build a good working relationship with the clients and tenants. That's why the
project is closely related to the business operation of Max Lionel Realty (MLR)
so that it could be used to improve the condition of the company in general
The external legislative
required to be included in the project:
·
Work Health and Safety Act 2011
·
Privacy Act 1988
·
Australian Human Rights Commission Act
1986
By
the above definition put forward by the experts indicates Thus Spake the
importance of human resource management in Achieving the objectives of the
company, employees and the community.
So
the Human Resource Management is planning, organizing, coordinating,
implementing and monitoring of the procurement, development, provision of
remuneration, integration, maintenance, and separation of labor in order to
Achieve organizational goals. In the company's business goal achievement
management problems faced not only terdqapat on Mentar materials, work tools,
production machines, money and work environment, but Also menyakup employees
(HR) manage the production of such factors.
Resource
The
amount of resources available, financial condition to pay for the resources,
productivity of resources.
Capability
and capacity, effectiveness and efficiency of resources.
Hardware
Resources
Work
field, this identification to determine the level terrain of the work is easy,
moderate, or severe. The capacity of the equipment used can be adapted to these
conditions.
Weather,
this identification needs to be done, especially on projects with the state of
open land. Wet weather / rain tends to complicate control equipment, either
mobilization or maneuvers to be performed at the local site.
Mobility
equipment to project sites need planned to detail, especially for heavy
equipment. There will be difficulties when traveling towards the project if it
is not supported by the state of the roads or bridges or inadequate.
Adequate
communication between the controller operator control work should be well
established, premises communications equipment sufficient and must be available
for measures that do work according to plan.
Material
Resource Management
The
quality of the material required to use a certain type of quality must be in
accordance with the project specifications requirements.
Materials
engineering specifications, technical requirements documentation material is
planned and a reference to fulfillment material.
The
scope of the proposals submitted by some suppliers is to select the most
affordable price with best quality materials.
The
delivery time / delivery schedule to adjust to the use of materials, usually
some of them are sent materials before work begins.
Material
sales tax, charged to the owner of the project which has been calculated in the
unit price of materials or in the price of the overall project.
Material
logistics payment terms must be adapted to project cashflow in order to project
financial liquidity remains secure.
Determine project management
tools
The project management tool that's being used in the
project:
·
Microsoft
office application: the application that's Widely used during the project will
be Microsoft Word, Microsoft Excel and Microsoft PowerPoint, Because Reviews
those three applications are being used daily during the project to create
document and report
·
Mind
mapping: to Determine what kind of actions will be used in the future to solve
a specific problem that Might happen during the project
Work breakdown structure
     |
House
|
|||||
|
excavation
|
Foundation
|
tide
|
make
|
tide
|
||
|
framework
|
Wall
|
Roof
|
||||
  |
||||||
|
tide
|
coat
|
|||||
|
brick
|
cement
|
|||||
Schedule (Project Plan)
|
Task
|
timeline
|
Responsibility
|
|
Discuss
with the stakeholders
|
3
September
|
Project
Manager
|
|
Looking
for Architects
|
10
September
|
Project
Team members
|
|
Looking
foreman and the artisan
|
15th of
September
|
Project Team
members
|
|
Looking
for vacant land
|
30
September
|
Sales
and Marketing Member
|
|
Looking
for Building Materials
|
October
1st
|
Sales
and Marketing Member
|
|
Finding
Clients
|
October
10th
|
Sales
and Marketing Member
|
Roles and responsibilities of
each member of the team
|
name
|
role
|
Responsibilities
|
|
Adrian
|
Project
Manager
|
Manage
the whole team
Approve
the project in general
Oversee
the general project
|
|
Lionel
|
chief
executive officer
|
Designing and
communicate the vision of company
Recruit and
motivate teams work
Establishing business relationships with investors
|
|
Rivaille
|
Chief
Technology Officer
|
Monitor and
unify product development
Choose,
adopt, and implement technologies that match the products developed
Manage
product development
|
|
Li xing
to
|
Chief
Financial Officer
|
Designing the
fundraising strategy
Decision-making
authority in determining the development of human resources, such as payroll,
hiring, and firing of employees, even including acquisition decisions.
Formulate
financial documents and submit reports on the company's financial health
|
|
Janita
|
Sales
and Marketing Officer
|
Designing a
joint sales strategy COM in order to generate profits for the company
Understanding
consumer needs and develop attractive added value for consumers
|
|
Approval
|
Chief
Marketing Officer
|
Conduct a
public relations campaign
Conduct
market research an implementing marketing strategies most suitable
Improve the
image of the company to boost marketing while also attracting investor
capital
|
Resource requirements
1. spadework
Contractors
also have to consider the situation in the field as follows:
1. The volume of work that refers to
the minimum limits that must be met. This is so that the project does not
deviate from the plan.
2. Contractors researched field
situation like contour of the land, the nature and extent of the project to the
concerned matters that had no effect on the estimated cost and time.
2. Earthworks
and Sand
In this stage, there are several conditions
that must be fulfilled contractors such as:
1. Ensuring excavation position and
size as shown in the image as well as the approval of the supervisory board
field.
2. Soil excavation foundation was
started after the installation of stakes bouwplank and approved the board of
directors / supervisory field. The foundations are built using high quality
basalt and contains mud and on the entrance used with bricks.
3. Basic excavation must reach the
ground hard and clean from the roots of wood, dirt and parts of loose soil (not
solid)
4. Do excavation which includes
excavation of sand, soil excavation and excavated back in the former quarry in
accordance with the project drawings.
3. Installation
work
This
stage includes the installation of concrete from reinforced concrete to
concrete that is not reinforced. The quality of concrete depends on the
materials used, namely:Portland Cement,
Freshwater Gravel, Sand, Iron Concrete, Wood
4.
Floor job
Installation
of the floor directed by the instructions of construction management and
project design. If the floor is equipped with a ceramic, then the contractor
must follow the instructions of construction management.
5.
Electrical Installation Work
One
component that is important is the electrical installation .. At this stage,
the work includes the supply and installation of the entire electrical
components are no exception switches, plugs, lights, electrical panels, to the
trial stage until power can be lit properly.
6.
Work Cover
These
cover job includes cleaning and maintenance work. During the cleaning work, the
contractor shall remove all parts of the project that includes floors, walls,
roofs, doors, windows, ceilings and others until the building is ready for
occupancy.
Develop a risk management plan
for your project
|
risk
|
likelihood
(High,
Medium, Low)
|
Impact
(High,
Medium, Low)
|
contingency
plan
|
|
Resistance from agents
|
High
|
High
|
Provide information to the
agents about the importance of the project to gain Reviews their support
|
|
Hot air temperature, dust
|
Medium
|
High
|
Fatigue,
Infection throat, pneumonia
|
|
Virus Bacteria exposed to the
fungus
|
High
|
High
|
Itching on the body, disease emerges, abdominal pain,
diarrhea
|
|
Exposed Heavy metals contained
in building materials
|
High
|
High
|
Wounds,
broken respirator
|
|
Standing bent
too long while installing brick.
Lift up
building materials by hand
|
High
|
Medium
|
Joint
problems and bone, causing less effective work
|
|
Working hours
are not sure
Lack of rest
|
Medium
|
High
|
lack of
concentration when working
Dizzy
|
Develop a budget
|
item
|
cost
|
|
Hire expert in WHS
|
$ 500
|
|
Hire Expert in Legal Contract
|
$ 600
|
|
recruiting architect
|
$ 1,000
|
|
Recruiting workman and foreman
|
$ 3000
|
|
Counting the Cost of Building
Materials
|
$ 65000
|
Ask for feedback from the
General Manager of Operations
Accurate
base that can provide feedback to the General Manager of Operations with
accurate base is not just a waffle person only. So there is proximity between
middle managers and employees
Completion
of problem include feedback main goal is solving problems faced by employees in
the work. If so you should know the problems it can provide input and guidance
on the problems faced by employees as the General Manager of Operations good.
Submission of feedback
should be honest and objective include of delivery performance feedback to
employees should be done honestly and objectively at each employee. If the
delivery is done dishonestly will be difficult for employees to change their
practices.
Performance orientation for
the future submission of feedback and completion of employees devoted to the
future orientation for the performance better. Thus it would be easy for every
company designed work plan.
Meet with your project team
A. Negotiate roles and
responsibilities
When negotiating roles and responsibilities in the project to
use both of These Things. The first way is accommodating. Basically, this means
trying to put the interests of others at the expense of personal interests, so
there will be Reviews those who are in a losing position. The second is to get
their agreement about the roles and responsibilities given to them so that they
understand what they needed to do during the project
B. Project plan (version 2)
|
Task
|
timeline
|
Responsibility
|
|
Discuss
with the stakeholders
|
3
September
|
Project
Manager
|
|
Looking
for Architects
|
10
September
|
Project
Team members
|
|
Looking
foreman and the artisan
|
15th of
September
|
Project
Team members
|
|
Looking
for vacant land
|
30
September
|
Sales
and Marketing Member
|
|
Looking
for Building Materials
|
October
1st
|
Sales
and Marketing Member
|
|
Finding
Clients
|
October
10th
|
Sales
and Marketing Member
|
|
Looking
for a loan in the Bank
|
October
20th
|
Chief
Financing Officer
|
C. Risk management plan (version 2)
|
risk
|
likelihood
(High,
Medium, Low)
|
Impact
(High,
Medium, Low)
|
contingency
plan
|
|
Resistance from agents
|
High
|
High
|
Provide information to the
agents about the importance of the project to gain Reviews their support
|
|
Hot air temperature, dust
|
Medium
|
High
|
Fatigue,
tInfeksi throat, pneumonia
|
|
Virus Bacteria exposed to the
fungus
|
High
|
High
|
Itching on the body, uncul disease, abdominal pain,
diarrhea
|
|
Exposed Heavy metals
contained in building materials
|
High
|
High
|
Wounds, broken
respirator
|
|
Standing bent
too long while installing brick.
Lift up
building materials by hand
|
High
|
Medium
|
Joint
problems and bone, causing less effective work
|
|
Working hours
are not sure
Lack of rest
|
Medium
|
High
|
lack of
concentration when working
Dizzy
|
|
Not using Protector
|
High
|
medium
|
Should equip themselves with
appropriate protective standards to avoid fatal consequences
|
Budget (version 2)
|
item
|
cost
|
|
Hire expert in WHS
|
$ 500
|
|
Hire Expert in Legal Contract
|
$ 600
|
|
recruiting architect
|
$ 1,000
|
|
Recruiting workman and foreman
|
$ 3000
|
|
Counting the Cost of Building
Materials
|
$ 65000
|
|
Seek funding from The Bank
|
$ 90000
|
Assessment 2: Administer and
monitor projects
Monitoring and recording system
determines the requirements for the project
·
Arise identify problems that that can be
resolved directly
·
Assess Whether work patterns and
management of used was Appropriate to Achieve the project objectives
·
Know the connection between the events in
order to Obtain a measure of progress
·
Adjust to the changing environment
activities, without deviating from the goal
Determine personal need for support
Clarifying roles and
responsibilities
·
Streamlining duty officer / employee or
team / unit.
·
As a legal basis in case of deviation.
·
Clearly Knowing the obstacles and Easily
tracked.
·
Directing officers / employees to be
equally disciplined in work.
The
above process will be used as the guideline in carrying out routine work of the
team members during the implementation process of the project. The written
agreement will be Obtained from the team members so that it could be used as
the proof of Reviews their agreement in taking the roles and responsibilities
given to them during the project
·
Group training or individual training
·
Consultation with the General Manager of
Operations to Determine the change in the plans of the project
The
support will be needed for:
·
Lighten the workload and costs incurred
·
Expenses are many and heavy work would be
Easier if done together (one team). And every job certainly requires a cost,
but if the job is charged to a lot of people will feel lighter costs.
·
Increase productivity
·
By working as a team, work will be
resolved quickly intervening, the amount produced more and better quality
produced thereby increasing productivity.
·
Ensuring the process Carried out According
to the procedure in force. Thus, the process goes on track Provided (on the
track)
·
Provide a high probability for the
accuracy of the data for monitoring offenders
·
Identify the undesirable results in a
process quickly intervening
The
method of monitoring will be through the meeting with the whole team members to
Determine what kind of actions needed to be taken next or to discuss the
solution to the problems
The
recording system will be through the digital method only, where all the
documents will be recorded in a PDF file and saved in the project manager's
laptop
The
process of risk accurately and completely is vital in the management of risk.
One important aspect of risk identification is a sign of possible risks as much
as possible. The techniques can be used in the identification of risk include:
·
brainstorming
·
survey
·
interview
·
Historical
information
·
The
working group
While
the approach is to see how large the potential severity (damage) and the
probability of occurrence of Reviews These risks. The determination of the
probability of occurrence of an event is very Subjective and is based on reason
and experience.
1. Prepare
and Content That Will Limit Discussed
To start a meeting with the working group,
without any preparation material it would all just be a waste of time.
Preferably, before scheduling a meeting, should prepare any materials that will
be discussed together. If it was not recorded in detail yet, but at least there
are some points that friends will give priority to be discussed together.
2. Do not Involve Everyone in the Meeting
To support the meeting of friends more
effective and efficient course, as much as possible not to involve everyone.
Choose a course that is directly involved with the material being discussed.
Indeed, we are a bit complicated also choose some people in a working meeting
our business.
3. Dividing Responsibilities In Each Person
After friends chose the people who are
involved directly against what the problem, or what is being discussed, then
when the meeting gave them a clear responsibility. Porsikan each person in the
meeting to get the corresponding responsibilities and necessary.
4. Do not Forget To The Creative Focus
Emphasize on each member of the meeting on
this matter. Focus, focus and focus. Why is that, because of course the
material you're discussing or talking about is a top priority that must be
tackled immediately.
5. enhance With Action
Well, after a meeting, meeting or discussion
tiring, now time to refine them with real action. Do not waste your time and
energy with useless meetings without any real action.
Plan to support team members
and give support
Being among the team members
Focus on Interest In Overall, defines the role of each Aloud, set Destination,
share each Existing information, building a sense of trust among team members,
showing enthusiasm for ongoing projects,
Monitoring and recording
The monitoring system will be
needed in order to:
·
Ensuring the process Carried out According
to the procedure in force. Thus, the process goes on track Provided (on the
track)
·
Provide a high probability for the
accuracy of the data for monitoring offenders
·
Identify the undesirable results in a
process quickly intervening
The method of monitoring will
be through the meeting with the whole team members to Determine what kind of
actions needed to be taken next or to discuss the solution to the problems
The recording system will be
through the digital method only, where all the documents will be recorded in a
PDF file and saved in the project manager's laptop
Project deliverables
·
Equipment for the project
·
Funding or budget for the project
·
Timeline to complete the project
·
Evaluation plan
Ensure quality assurance
The quality assurance is
needed for the project to the Ensure that the project team members know what
kind of quality that they needed to Achieve. The quality assurance could be
used by the project team members when evaluating the progress of the project as
well, to Ensure that the quality of the project will stay the same from the
beginning until the end
Risk management
plan
|
risk
|
likelihood
(High,
Medium, Low)
|
Impact
(High,
Medium, Low)
|
contingency
plan
|
|
Resistance from agents
|
High
|
High
|
Provide information to the
agents about the importance of the project to gain Reviews their support
|
|
Hot air temperature, dust
|
Medium
|
High
|
Fatigue,
tInfeksi throat, pneumonia
|
|
Virus Bacteria exposed to the
fungus
|
High
|
High
|
Itching on the body, uncul disease, abdominal pain,
diarrhea
|
|
Exposed Heavy metals
contained in building materials
|
High
|
High
|
Wounds,
broken respirator
|
|
Standing bent
too long while installing brick.
Lift up
building materials by hand
|
High
|
Medium
|
Joint
problems and bone, causing less effective work
|
|
Working hours
are not sure
Lack of rest
|
Medium
|
High
|
lack of
concentration when working
Dizzy
|
|
Not using Protector
|
High
|
medium
|
Should equip themselves with
appropriate protective standards to avoid fatal consequences
|
Financial record keeping for
the project
|
item
|
Budget cost
|
actual cost
|
variation
|
|
Hire expert in WHS
|
$ 500
|
$ 650
|
$ 150
|
|
Hire Expert in Legal Contract
|
$ 600
|
|
|
|
recruiting architect
|
$ 1,000
|
$ 1,500
|
$ 500
|
|
Recruiting workman and foreman
|
$ 3000
|
$ 2900
|
-
|
|
Counting the Cost of Building
Materials
|
$ 65000
|
$ 62000
|
-
|
|
Seek funding from The Bank
|
$ 90000
|
$ 90000
|
-
|
Assign project team members to
the role
In order to get the agreement
of the team members to Reviews their role and responsibilities, using the
agreement form will be the best method. The other method is to inform them
about the change in their roles and responsibilities through the meeting, and
then the agreement form could be distributed there as well. This way, the team
members know what kind of new role and responsibility that they will need to
take, and they Agreed to take it in front of the other team members as well
Handover report to the Project
Sponsor for sign-off
|
|
Project name:
|
|
|
Handed over by:
|
|
|
Taken over by:
|
|
|
|
|
|
HAND OVER
|
|
|
Subject of handover:
|
|
|
Handover method (actual physical handover of the output
/ data carrier, etc.):
|
|
|
|
|
|
NOTE:
|
|
|
|
|
|
Place:
|
|
|
Date, time:
|
|
|
|
|
|
SIGNATURE SHEET:
|
|
|
Person accepting the subject matter of handover
|
Person handing over the subject matter of handover
|
|
name:
|
name:
|
|
Signature:
|
Signature:
|
Review the project results
against objectives, Including budget performance
Project, which is planned to
run according to the budget that is desired so that the performance is good and
the project can be continued without the slightest delay. Variations that occur
too little because the building made architect who understands the world
requires the construction of buildings and art on the building itself.
Review team process
Because it has the same vision and mission and the
members of the project team can work together then the project can go as
harmony there. Effective communication, build despite of makes Joint activities
increasingly compact team members in carrying project. In addition there is a
sense of understanding the roles and responsibilities for each also respect and
appreciate the possibility to make ego rub in running the project to be lost.
The project management tools
used during the project:
·
Microsoft
office applications (word, excel and power point)
·
Mind
mapping
Both project management tool is
very useful in being used by the project team to complete the project and Also
very useful in creating work breakdown structure, schedule, budget planning,
and presentation to the team members during the meeting (using the power point)
Discuss lessons from the
implementation of the project
The lessons learned:
·
It's
important to Determine the actions needed to be taken at the beginning of the
project so that it could be used by the project team to understand what they
needed to do next in the project
·
Ensure
budget management so that there will be no further variations to the project to
occur in the future (if there's the same project)
·
It's
important to discuss and consult with the expert, especially in WHS, to get the
best result and create the plan
Recommendation
for the implementation of future projects
It is recommended to:
·
Use
the agreement form when Obtaining the agreement from the team members to
Determine roles and responsibilities during the project
·
Manage
the budget properly so that there will be no variations in future projects
·
Conduct
weekly team meeting
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